General provisions
1.1 All copies are made at the discretion of the Archivist, and researchers should note that different permissions apply to different parts of the collection:
• Copies of business papers wholly owned by the Trustees of The Rothschild Archive are permitted.
• Copies of private Rothschild family papers wholly owned by the Trustees of The Rothschild Archive may be made at the discretion of the Archivist.
• Copies of all collections on deposit with the Trustees of The Rothschild Archive will not be copied without the permission in writing of the depositor.
1.2 It may not be possible to copy some oversize items.
1.3 Photocopies will not be made from any item is deemed to be in a fragile condition; however it may be possible for a digital copy to be made.
1.4 The Archive reserves the right to charge for all copies made. A receipt will be issued upon request. Copying charges may be reduced or waived at the discretion of the Director of The Rothschild Archive.
1.5 All researchers requesting any copies must sign a Copy Declaration. All copies are made for personal research purposes only, and must not be further copied, reproduced or circulated in any form, without prior permission in writing from The Rothschild Archive.
1.6 Special provisions apply to copies made or supplied for the purposes of publication (both photocopies and digital images). Please speak to the Archivist if you require further information.
1.7 Copying of documents only is permitted. It is not permitted to take photographs of any other part of the Reading Room or premises.
1.8 Failure to comply with the provisions outlined in this Copying Policy may result in access permissions being withdrawn from researchers.
Copying of collections held in London
2.1 Photocopies: Subject to the General Provisions above, registered members of The Rothschild Research Forum visiting the Reading Room in the course of their research may request photocopies of documents. Photocopies will be made by the Archivist, subject to staff resources being available. Photocopies will be charged at the (sterling cash only) copying fee payable at the time. This is currently £0.25 per A4 or A3 sheet. Copies will made by the Archivist in black and white, and copies will be endorsed with The Rothschild Archive stamp. The number of photocopies made at any one time shall not exceed 20 pages.
2.2 Personal digital copies: Subject to the General Provisions above, registered members of The Rothschild Research Forum visiting the Reading Room in the course of their research are permitted, subject to a fee, to use personal devices to make digital copies of certain documents. Before making any digital copies, researchers must seek the permission of the Archivist, and purchase a Camera Permit. Camera Permits are issued per day (or part thereof). A fee of £5 (sterling cash only) is currently payable for each Camera Permit issued. Digital copying must not disturb other researchers; any devices used by researchers must be silent, and flash photography is not permitted. The Archivist reserves the right to withdraw this permission at any time.
2.3 Bulk order digital copies:Subject to the General Provisions above, registered members of The Rothschild Research Forum visiting the Reading Room in the course of their research, may make a request for bulk orders of digital copies. If you wish to discuss this option, please speak to the Archivist who will advise on what can copied and the relevant fee. Please note that it is not possible to guarantee that bulk order digital copy requests can be met.
Copying of collections held in Roubaix
3.1 Researchers using the collections of The Rothschild Archive held by the Archives Nationales du Monde du Travail, Roubaix, France must first apply to Roubaix for access to collections of The Rothschild Archive held on deposit; these applications are then sent to The Rothschild Archive London for approval. If approved, permission to take photographs is usually also given.
3.2 This permission is subject to the general arrangements for copying of documents set by the Archives Nationales du Monde du Travail, Roubaix, whose current conditions of copying prevail. Researchers are advised to contact the Archives Nationales du Monde du Travail, Roubaix, France for further information.
